Note
Please do not send original passports / PR cards by mail. Send only the photocopies.
​​​​​The birth of a child born in Alberta or Saskatchewan to Filipino parent/s should be reported to and registered with the Philippine Statistics Authority (PSA), formerly known as National Statistics Office or NSO, through the Philippine Consulate General (PCG).
When reporting/registering the birth of the child, the following documents should be submitted:
Important: Please check the information under item II (Procedure for Application) for information on how to submit the ROM either in person or by mail.
If parents are married: Submit PSA/NSO copy of the parents’ Marriage Certificate or Report of Marriage.
If parents are not married and the child is using the surname of the father:
These must be notarized a notary public and authenticated by the Deputy Provincial Secretary’s office in Edmonton (for Alberta-based applicants) or the Ministry of Justice in Regina (for Saskatchewan-based applicants). Please refer to guide below on mailed applications.
The PCG will issue a Certificate of Registration of AAP and AUSF, which is required by RA 9255. Fee: CAD 36.25
If parents are not married and the child is using the surname of the mother: Birth certificate issued by the Vital Statistics Office of Canada is sufficient.
Please do not send original passports / PR cards by mail. Send only the photocopies.
Applicants wanting to submit a ROB in person should book an appointment at http://www.calendly.com/yycpcg/nonpassport. Only those with confirmed appointments will be allowed entry in the PCG.
Below are the step-by-step procedures for in-person submission:
Please note that processing of the documents takes seven (7) business days, counted from the next business day following receipt of application, before the documents are returned by mail to the applicants, provided the requirements and procedures listed above are complied with. The PCG is NOT RESPONSIBLE for any delay or loss in the mail or any other uncontrollable circumstances surrounding the notarization or authentication of the documents.
It would be best to use an envelope with tracking features so the applicant would know the status of the delivery of the documents by Canada Post/private courier service.
The PCG’s address is:
Philippine Consulate General
Suite 100 - 1001 1st ST SE Calgary AB Canada T2G 5G3
Mailed applications should likewise include the applicant’s contact details (telephone and/or email address) in case the PCG needs to get in touch with the applicant for further information on the documents submitted.
Applicants are requested to submit a self-addressed prepaid envelope (preferably with tracking features) to be used in mailing back their copy of the ROB.
Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of birth under Philippine law. Queries on ROB matters may be emailed to calgarypcg.civreg@gmail.com.
Processing of ROB applications takes seven (7) working days, counted from the day after receipt of the complete application from the mail. Incomplete / non-compliant applications will not be accepted or processed.
FOR STAND-ALONE AFFIDAVIT OF ADMISSION OF PATERNITY (AAP) OR AFFIDAVIT TO USE THE SURNAME OF THE FATHER (AUSF) TO BE SUBMITTED TO LOCAL CIVIL REGISTRARS IN THE PHILIPPINES, FOLLOWING ARE THE REQUIREMENTS:
The Consular Officer reserves the right to require additional proof or documents from an applicant to prove his/her citizenship, status or identity pursuant to Philippine Passport Law (RA 8239) and the Foreign Service Act (RA 7157).
First time applicants for PH Passport may submit the Parent’s Copy of the ROB as supporting document, if the PSA copy is not yet available. Please refer to list of requirements on Passport Application for Minors.
When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child is considered a Filipino citizen and the child’s birth must be immediately reported to the Philippine Embassy or Consulate which exercises jurisdiction over the place of birth.​
Ideally, the birth must be reported to the Philippine Consulate General within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12) months, the birth may, nevertheless, be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person submitting the report shall be required to execute an Affidavit explaining the delay in reporting the birth.
The Report of Birth is a declaration of the person furnishing information on the birth abroad of a Filipino child. It is important for Filipinos permanently residing abroad to promptly register with the Philippine Consulate General the birth of a child in order for such a birth to be registered with the Philippine Statistical Authority (PSA).
Please note that a PSA-authenticated copy of the Report of Birth/Marriage/Death may be requested from the Philippine Statistics Authority only after six months from the date of filing of said report at the Philippine Consulate General. To request a PSA-copy of the ROB, you may go to https://psa.gov.ph/ or www.psaserbilis.com.ph/Default.aspx.
*[ROB]: Report of Birth *[AAP]: Affidavit of Acknowledgment of Paternity *[AUSF]: Affidavit to Use the Surname of the Father