APOSTILLE

ADVISORY ON THE STATUS OF APOSTILLE APPLICATION AND APPOINTMENT SYSTEM AND APOSTILLE VERIFICATION SITE IN THE PHILIPPINES

The Philippines and Canada are now officially parties to the Apostille Convention.

For all e-Apostille-related information in the Philippines, including procedures for obtaining a PSA e-Certificates and e-Apostilles, as well as frequently asked questions (FAQs), please refer to the DFA-Office of Consular Affairs official Apostille website, https://apostille.gov.ph/e-apostille/.

Starting 11 January 2024, public documents with an Apostille certificate issued by Competent Authorities in Canada (specifically the two Provinces of Alberta and Saskatchewan) will no longer require the authentication of the Philippine Consulate General in Calgary for use in the Philippines. Once apostilled, the documents may already be used in the Philippines and be given legal effect.

Examples of public documents are: Birth Certificates, Marriage Certificates, academic credentials, and export and corporate records and others.

The Apostille streamlines the whole authentication procedure of documents for use back in the Philippines resulting in more convenience and less cost and processing time for the applicants.

For the Apostille requirements in Alberta and Saskatchewan, applicants are advised to visit the following websites:

Alberta: https://www.alberta.ca/document-authentication-other-jurisdictions-countries

Saskatchewan: https://www.saskatchewan.ca/government/notarized-documents-legislation-maps/authenticating-notarized-documents

The Philippine Consulate General (PCG) in Calgary will continue to issue:

1. Certificates of authentication to public documents authenticated in Alberta and Saskatchewan before 11 January 2024; and
2. Certificates of acknowledgement to personal documents, such as affidavits and special power of attorney executed before a consular officer.

NOTARIALS & LEGALIZATION

For all e-Apostille-related information in the Philippines, including procedures for obtaining a PSA e-Certificates and e-Apostilles, as well as frequently asked questions (FAQs), please refer to the DFA-Office of Consular Affairs official Apostille website, https://apostille.gov.ph/e-apostille/.

Documents that may be notarized/legalized by the PCG are as follows:

• Documents that are executed or signed by individuals based in Alberta or Saskatchewan in the presence of the PCG’s consular officer (please note that this in-person service requires an appointment).

The PCG does not authenticate documents that are executed or issued in other provinces of Canada aside from Alberta and Saskatchewan. Only a Notary Public and not a Commissioner for Oaths can notarize documents to be submitted to Alberta and Saskatchewan Competent Authorities, who will then affix the Apostille Certificate.

Procedure

The PCG will only notarize documents that are signed in the presence of its consular officers. Thus, the personal appearance of the applicant is required.

Below are the step-by-step procedures

1. Book an appointment for a notarial service with the PCG at any of these two appointment sites:
   Book Appointment →
   Book Appointment Site 2 →
2. On the date and time of your appointment, please bring:
   • a. the original set of documents to be consularized;
   • b. a photocopy of each page of the set of documents to be consularized;
   • c. original ID and two (2) photocopies of the ID per set of documents. The names on the ID and the documents to be consularized should exactly match;
   • d. payment of CAD 36.25 in CASH per original set of documents

     ( Payment Option: Payments should be made in Canadian Dollars either in cash, bank draft, postal money order, debit card, or credit card (with 2.4% convenience fee applied for credit card only). Personal cheques are NOT accepted. )

   • e. a self-addressed unused return (self-stamped) envelope that the PCG will use to mail the consularized document to the applicant. The applicant may also bring an unused Xpresspost envelope with tracking features; and
   • f. a note stating the applicant’s full name, address, email, and phone number.

Please note that processing of the documents takes five (5) business days, counted from the next business day following receipt of application, before the documents are returned by mail to the applicants, provided the requirements and procedures listed above are complied with.

The PCG is NOT RESPONSIBLE for any delay or loss in the mail or any other uncontrollable circumstances surrounding the notarization of the documents.

It would be best to use an envelope with tracking features so the applicant would know the status of the delivery of the documents by Canada Post/private courier service.

Bringing Pets

• Bringing Pets To The Philippines

Downloadable Forms

1. Special Power of Attorney
2. Affidavit of Consent and Support
3. Affidavit of Admission of Paternity
4. Affidavit of Denial
5. Affidavit to Use the Surname of the Father
6. Affidavit of Loss or Destruction of Philippine Passport
7. Affidavit of Late Registration of Birth/Marriage/Death
8. Affidavit of One and the Same Person
9. Affidavit of Support and Guarantee